(Note: this post was originally created in September of 2010, when I was working at TDOT. I updated the information in this post May 2, 2011) Earlier today I was talking with Steve Hill and Nisha Powers (Powers Hill Design Consulting) about the blog, and ways that I could improve it. They liked the content that I had and they wished that I would have put this information out there 3 years ago. I wish I would have know this stuff better 3 years ago.
One of the suggestions that they had was to make a list of “who is who” in the TDOT local programs world. So tonight I am going to try doing it off the top of my head.
Keep in mind that I no longer work at TDOT, and things change up there on a regular basis. This is not a total inclusive list, but it should give you a better idea of who does what. And if all that fails, you can give me a and I can hopefully steer you in the right direction.
Local Programs Office: These are the people who will be your central point of contact at TDOT. Kip Mayton (Transporation Manager) is temporarily handling Region’s II till a new planner is hired, and Andy Barlow, a consultant is handling Region IV. Larry McGoogin handles Region III, and Anna Shell Region I, Maria Hunter handles all TDOT managed projects for the State. Teresa Estes is the Transporation Coordinator and responsible for the whole office. You can find all of the Local Programs Office contacts at http://www.tdot.state.tn.us//local/staff.htm
TDOT Environmental Office: When it comes to getting your environmental document (NEPA) in the local programs world in Tennessee it is one person, Joe Matlock (615-741-5365). He is the guy for the whole State.
Before you even start anything with the NEPA document, give him a call.
What does it take to create a NEPA document for your project? It takes you doing whatever Joe Matlock says.
TDOT Final Design Plans Review: Your Transporation Planners in the Local Programs Office are not engineers. They will take your plans to John Morris P.E., of TDOT Design Quality Assurance is the guy who the plans you submit go to. He will actually review your plans. Don VanHook, helps him out by reviewing some of them, if they are roadway, or resurfacing.
Now if this is a big huge job, he might get other Design supervisors like Freddie Miller involved. If there is a bridge Houston Walker will need to get involved. And if there is a traffic signal he will make sure that Lee Jones looks at it.
The simple answer is that you give the (one 1/2 sized set) plans to your Planner for your Region, and they give them to John. Then a few days, or few weeks latter they get them back all marked up, with a memo, and get that back to you for any corrections.
Right of Way: Ok, I have said it before and I will say it again: ROW can be very tricky and dangerous. YOU MUST contact the Regional ROW office before you do ANYTHING on ROW. Do not even breath the word “ROW” until the Regional office gets the ROW Notice to Proceed.
In Region IV you need to talk with Andy Miller and Paula Taylor are the experts. In Region II Jackie Wolf is the expert.
Because this is such a dangerous and technical area I am not going to even touch the processes involved here. Bottom line, unless they are working hand in hand with you, don’t do anything. Period
Title VI: Sylvia Odum is your person at TDOT.
DBE Goals: Deborah Lutter, and Ross Webb will work with you to develop your project’s DBE goal.
Permits Certification: John Hewitt
Utility Certification: You must go through your Regional Utility office. For Region IV it is Charles Green.
Rail Road Certification: Jim Byrd is THE guy to explain to you what is needed if there is any R/R involvement. This is another tricky area that can take a LOT of time and a LOT of money. The sooner you start a dialog with Jim Byrd if you have a R/R issue on the project, the better. Trust me on this.
Bid Book Approval & Bid Concurrence: The TDOT Construction office must approve the bid book, and concur in the award of the project. From what I have recently been told Lia Obaid, P.E. (615-532-7522) is now the local programs point of contact for the Construction Division. She will be the one approving the bid book and making sure that TDOT can concur in the award of the project.
The bid book, and the bid tabs are pretty complex items and TDOT Construction are the subject matter experts.
Detailed Estimate Approval: You will send your planner the detailed estimate and they will forward it to Wayburn Crabtree who review’s all of the estimates for TDOT. He is not going to do it for you, but review it to make sure that your estimates are basically in line with what TDOT is getting things bid out for in your area.
Unless I forgot something that covers the big parts that are needed to get the project to where construction funds can be obligated.
This posting in NO WAY is a substitute for the TDOT Local Programs Manual, but is merely meant as a supplement to give you a quick idea of who will be doing what. I hope this helps.